E-mailing Resumes & Cover Letters

What is the proper way to e-mail a cover letter and resume to an employer who has requested an e-mail resume? Great question and one I get asked quite often!

First, include a brief and professional note with your attachment confirming their request.

Dear (Miss/Mr./Mrs….):

Per our conversation, please find attached….

Please do not hesitate to contact me with any questions you may have. Thank you for your time and consideration.

Sincerely,
FirstName LastName
Phone: 555-555-1212

If they did not specifically give you a format that they prefer, I would send my cover letter and resume in one PDF file.

The Adobe Reader is free and on almost every computer and will allow them to open one file to get both documents. PDF is the only format that will make sure that your layout is viewed as intended on any operating system.

For example, if you send in Word format and the employer has WordPerfect (or vice-versa), the software will convert to the native format and the layout of your documents can end up not being as impressive as you planned.

If you don’t have Adobe Acrobat software to create a PDF file several free applications and services online that will convert your documents for you.

Another recommendation is to name your file so that the file name is descriptive of what is contained within:

firstname-lastname-resume.pdf

You could even add the position you are applying for too:

initial-lastname-resume-rocket-scientist.pdf

This helps to make sure once they have your resume on their computer they know who and what job it is for at a glance.

Good luck with your job search!

About Judith

As a WordPress Consultant over @ TheIStudio.com, Judith has coached her clients on the importance of Business E-mail best practices for 19 years. BusinessEmailEtiquette.com is her community service resource site on everything to do with Business E-mail Etiquette.