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Listing Email Addresses by Seniority?

Business Email Etiquette and Seniority

Here’s a quicky for you this week!

A site visitor was curious and pondered:

Does one need to list employees by seniority when sending the same email to multiple employees?

I have never taken that into consideration when adding addresses to the To: field. I just start typing names and my email program auto-fills. Status, title or seniority have not been a concern.

Come to think of it, I also have not thought about or noticed what order my name was listed when included with other addresses. With that said, I can see how some “management types” might notice. I’ve known a few of that ilk back in my previous life in the corporate world.

Order of Email Addresses

If you are not sure, simply list recipient email addresses alphabetically. That will be an obvious structure and one that is standard and customary.

Keep in mind that the only reason to have a bunch of addresses visible in the To: field is if everyone needs to know who else in fact received the correspondence. Being listed in the To: field also indicates that a reply is being solicited.

When you have an arm’s length of addresses and it is not important that everyone sees who else received the mailing, you can use the BCc: field. This also takes the order issue off the table. For more on how to properly use the BCc: field — more info is here.

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