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How Important are Email Sign-Offs?

Business Email Tone and Sign-offs

Your sign-off is the bow on the package that is your email. Those you communicate with will be looking at your email in its entirety to determine your overall tone.

For example, if you send a terse email and sign-off with “Have a nice day!” it is clear that you intended to be sarcastic. But, at the same time, the recipient will learn a bit about the type of person you are.

Without a doubt, your choice of a sign-off can portray the overall demeanor behind your email. Including an indication of how future communications or your professional relationship will proceed.

Sign-Off Standards

Most folks stick with the standard:

Best,
Regards,
Sincerely,

Using the above is not anything unique or special and will be viewed that way. Recipients will know that is what you automatically append to all emails. It’s safe.

But let’s think beyond being safe. Instead, let’s view your sign-off as an opportunity to make sure your point, purpose, and customer service goals are apparent.

There are no rules that your sign-off needs to be standard and customary. Nor does your sign-off have to be relegated to a word or phrase above your name like the three examples above.

Sign-Off Options

  • HTH! (Hope this helps!)
  • Have a great day! (Only if sincere.)
  • Thank you so much!
  • Talk to you soon. (TTYS)
  • I look forward to hearing from you. (When you are soliciting a response.)
  • Let me know if you have any questions.

Your sign-off allows you to ensure that the sentiment of your email is clear and not open to interpretation or the recipient’s speculation as to what you want to accomplish or what is expected of them. So always take advantage of and use this opportunity wisely!

For more on sign-offs, read: Business Email Sign-Off Considerations.

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